What you need to know about changes to Microsoft Power Apps and Flow licencing
The changes announced by Microsoft for its applications have been in place since October. These changes allow users to work on the applications they need when they need them. After discussing the changes for Dynamics 365 licences, we now present those for Power Apps and Microsoft Flow.
Here’s what’s new with Power Apps and Microsoft Flow licences:
What’s new with Power Apps
What’s Power Apps, again?
POWER APPS SIMPLIFIES BUSINESS APP CREATION.
With Power Apps, anyone can build a personalized app in a few hours. Your apps will be able to connect to your data and systems to better meet your unique process needs.
New Power Apps plans
The new plans for Power Apps fall into three categories. You can choose between the plans:
- per app
- per user
- included with Dynamics 365 apps
First, there is the per-application plan for those who need to use a maximum of two custom applications:
If you want to use an unlimited number of custom apps, the per-user plan is for you:
Finally, there’s the Power Apps plan included with Dynamics 365 apps:
What’s new with Microsoft Flow
What’s Microsoft Flow?
MICROSOFT FLOW ALLOWS YOU TO CREATE AUTOMATED WORKFLOWS WITHOUT ANY CODING KNOWLEDGE.
In minutes, you can automate workflows across your various services and applications.
Flow is included with Dynamics 365 apps
Dynamics 365 licences include the rights to use Flow to customize and develop Dynamics 365 apps. Flow use within Dynamics 365 is limited to Dynamics 365 app integration. For triggers and actions, Flows included in Dynamics 365 can connect:
- to any data source within the scope of the rights of use of Dynamics 365
- directly with the Dynamics 365 app (via built-in triggers and actions)
If the integrated Flow isn’t within the Dynamics 365 app, standalone Flow licences will be required.
Power Apps and Microsoft Flow—Restricted entities
Standalone Power Apps and Flow plans will continue to have “read access” to Dynamics 365 restricted entities.
Restricted entities have changed:
Changes to user rights for Power Apps and Microsoft Flow licences
User licences for Dynamics 365 Enterprise have always included full user rights for Power Apps and Microsoft Flow. But since October 2019, these rights are defined in greater detail:
- Dedicated Power Apps licence: Users of Dynamics 365 Enterprise apps can still execute Power Apps with Dynamics environments, but the execution of Power Apps applications in other environments require a dedicated Power Apps licence.
- Additional Microsoft Flow licence: An additional Microsoft Flow licence is required to execute flows that aren’t mapped to a Dynamics 365 app.
- Grandfathering for existing clients: Existing Dynamics 365 clients benefit from a 12-month extension of the existing licence conditions of full user rights for Power Apps and Flow starting October 1st, 2019 or after the expiration of the current Dynamics subscription period, whichever is longer.
In conclusion, you now have an overview of the changes in Power Apps and Microsoft Flow licences. They’ll allow you to focus your tools on your real needs. But that’s not all: there are also new policies regarding API calls. We’ll tackle that in the next instalment of this series.
Do you have questions about your transition? Contact our team for personalized advice.
For more information, you can also check Microsoft’s guide for Power Apps and Flow.